The university has implemented a new travel and expense system through Concur effective July 1, 2026. Concur is now the platform for all University Card activity and employee reimbursements, as well as continuing to be the platform for travel. Below are resources to help COE staff and faculty prepare for this change.
Office Hours & Additional Contacts
The Business Office is hosting office hours for COE staff and faculty to ask questions and learn more about the Concur expense system. Office hours are provided weekly on:
Tuesdays 9:00 – 11:00 AM
Thursdays 1:00 – 3:00 PM
Please note that the Business Team will do its best to provide assistance/guidance with the information currently available. As more information is shared, more training and guidance can be provided.
For additional support, please contact your Business Manager and/or the COE Business Office:
- Office of the Dean and Foundation Accounts: Pam Mendel
- EDP and TLS: Izzy Madril
- DPS and EPSP: Brooke Moreno
Timeline of Changes
Colleges and units are being phased into the new system and we expect the College of Education to be included in September. The Business Office will be in contact with departments with more specific dates and instructions, including how to apply for the cards they will need. Known dates and changes are discussed below for general and travel expenses.
General Purchases:
Existing PCards reopened for normal use on July 1, 2026 and will remain open until the College of Education is onboarded to the new University Card Program.
Effective July 1, 2026, the former Employee Expense Reimbursement forms will no longer be used. Expense reimbursements are now submitted through Concur.
Travel Purchases:
Travel purchases can continue to be made with qualifying PCards until the College of Education is onboarded to the new University Card Program.
Effective July 1, 2026, the former Travel Expense Reimbursement forms will no longer be used. Travel reimbursements are now submitted through Concur.
Training & Resources
Finance and Budget provides a comprehensive series of trainings, both required and optional, to support University staff and faculty through this transition, found here:
We encourage you to review all of the training resources. For any faculty and staff that will receive a University Card, the trainings in the following sections are required.
Required Training
There are separate trainings according to the type of card you will be applying for. Anyone who will be performing delegate duties on behalf of the department should complete all of the University Card trainings.
To meet the training requirements for the new University Cards, you must complete both the training and the evaluation. Please note that the certification will not be generated without the completion of the evaluation!
Required Training:
Once you have completed your training, please email your certificate of completion to your department admin and the COE Business Office.